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WhatsApp‑first property operations

Property management,
powered by WhatsApp.

Pink Coconuts turns the WhatsApp messages your team already sends into a live operations dashboard — inspections, maintenance, housekeeping and property readiness, visible across every property in real time.

Book a demo See how it works

No new app for your team · Works on the phones they already carry

app.pinkcoconuts.com/dashboard
Pink Coconuts live property operations dashboard
Priya · Field report
via WhatsApp · just now
Bayside Retreat walkthrough done. Master A/C not cooling and pool has debris — sending photos now. 🧰
Logged to dashboard
How it works

From a WhatsApp message to live operational data

Three steps, and not one of them asks your team to learn new software.

1

Staff report on WhatsApp

Managers complete inspections and log maintenance right in WhatsApp — by voice or text. The supervisor guides them room by room so nothing gets skipped.

Guided formsPhotosVoice notes
2

Reports become live data

Every message is turned into a structured, scored report and pushed to your dashboard automatically. No spreadsheets, no chasing staff, no manual reporting.

Auto‑structuredTimestampedPhoto‑backed
3

Managers see everything

Open one dashboard for property readiness, outstanding issues, completed inspections, recurring problems and team activity — all updating in real time.

Live statusOpen issuesTeam activity
For your team

The supervisor your team talks to — right in WhatsApp

No app to download, no logins to forget. Pink Coconuts guides every staff member through their walkthrough by voice or text, captures the photos, and turns it all into a clean report the office sees instantly.

  • Guided, step by step

    The assistant walks them through each area — interior, electrical, exterior, connectivity — so nothing gets skipped.

  • Voice or text

    Hands full? A quick voice note works just as well as typing — no forms to tap through.

  • Photos in seconds

    Snap and send — every photo is attached to the right property and issue automatically.

Pink Coconuts
Assistant · online
TODAY
Hi Priya 👋 Ready to start the walkthrough at Bayside Retreat?9:02
Yes, on site now9:02 ✓✓
Perfect. Let's start with Interior — did the A/C run 10+ minutes and cool the room?9:03
0:14
Thanks — logged as Needs Attention 🔧 Mind sending a photo?9:03
Master bedroom A/C 9:04 ✓✓
✅ Saved to Bayside Retreat. On to Electrical — all lights and fans working?9:04
Message
The dashboard

Everything happening across every property, in one place

Live reporting from the field — maintenance, inspections, housekeeping and readiness — the moment your team sends it.

  • Property readiness scores
  • Track inspections
  • Monitor maintenance
  • Review completed work
  • Spot recurring issues
  • Measure team performance
Book a demo
app.pinkcoconuts.com/dashboard
Pink Coconuts dashboard — property readiness and reported issues
The outcomes

Less chasing. More knowing.

Pink Coconuts doesn't just collect reports — it gives management the visibility they've been missing.

Save hours every week

Stop chasing inspection reports and maintenance updates. They arrive on their own, already organised.

Complete visibility

Know exactly what's happening across every property in real time — no end‑of‑week surprises.

Better accountability

Every inspection is timestamped, photographed and linked to the person who completed it.

Make better decisions

Turn everyday operational activity into data you can actually act on — trends, hotspots and workload.

Why Pink Coconuts

WhatsApp is the front end. A powerful dashboard is the back end.

Instead of forcing your team onto complicated software, Pink Coconuts works with the platform they already use every day. Your business gets real operational intelligence — without changing how your team works.

  • Zero training for the field

    If your team can send a WhatsApp, they can file a full inspection.

  • Structured data, not scattered chats

    Every message becomes a clean, searchable record you can report on.

  • Real‑time visibility

    The office sees issues the moment they're found in the field.

Who it's for

Built for teams that run properties in the field

If your operation lives between the office and the property, Pink Coconuts was made for you.

Villa management companies
Vacation rental managers
Boutique hotels
Property maintenance teams
Estate management companies
The old way

Still running your business through WhatsApp chats?

The messages are already there — they're just buried. Pink Coconuts turns those same conversations into structured operational data you can actually use.

See the difference
✕ Messages get buried in group chats
✕ Photos disappear up the thread
✕ Managers chase updates all week
✕ Problems get missed until a guest finds them
✓ Every report structured, scored and on the dashboard

Ready to modernise your property operations?

Give your team the simplicity of WhatsApp — and give management the visibility they've been missing.

Book a demo See how it works